A Tool is a product that hasn't yet established a distinctive meaning in the market. It exists in the category; people know it exists; but it doesn't mean anything specific. It's another option. Another team chat. Another CRM. Another URL shortener.
Being a Tool is not a failure; it's the default starting point. Every product begins here. The problem is staying here. When you are a Tool, you are subject to the full force of the consideration process: users compare you to everything else, evaluate on features and price, and often choose whoever has the established name. You are fighting for the same users with the same arguments as every other option in the category.
The symptoms of being a Tool map directly onto the funnel constraints: low conversion because users don't see a specific reason to choose you; high early churn because users came in without conviction and leave when something marginally better appears; no organic word of mouth because there is nothing specific to say about you.
The exit from Tool requires establishing a Sign: a specific meaning that makes you something different from the rest of the category, even if the functional product is nearly identical.